This includes Terms of Business of Citispace Ltd.

WHEREBY IT IS AGREED AS FOLLOWS:  

1. In consideration of the covenants by the Company hereinafter set out the Landlord hereby appoints the Company to Manage the landlords property  described in the schedule hereto (hereinafter called the Property) from the date  hereof subject to earlier termination as in “Management” shall mean and include:  
   A) The power of the company to sign on behalf of the Landlord in respect of the  formal Tenancy Agreement drawn up by the Company between the Landlord and any  Tenant found for the property. 
   B) The power of the company to choose, interview and secure tenants for the Property
   C) The power to collect such rent, deposit and other payments as are due from the  Tenants to the Landlord in respect of the property. 
   D) The power to enter upon the Property at the Convenience of the Contract and to  report to the Landlord as to the condition of the property. 
   E) The power to instruct solicitors, if required, at Landlord expense, to recover rental  due to the Landlord and if thought fit obtain possession of the property by such means  as the company shall see or think fit. 
   F) The power to manage the Property in every respect subject to the above.
   G) The power to instruct appropriate person or organisation to carry out emergency  work to the Property up to a limit of Two Hundred and Fifty Pounds (£250.00).
   H) The power to instruct emergency repair if LHA issues Section 40 Notice. 
2. The Company hereby CONVENANTS WITH THE LANDLORDS as follows:  
   A) To act in all respects on the best interests of the Landlord as the Company shall see  or think fit.
   B) To ensure that any Tenants occupying the property are granted written Agreements  in such as the Company shall think fit.
   C) To allow the Landlords access to see the Property upon demand where legally  possible. 
   D) To take such steps to let and re-let the Property as the Company shall think or see  fit. 
   E) To collect on a monthly basis from the respective Tenant or Tenants the rental due  in respect of the Tenant’s occupation of the Property and to pay the said rental to the  Landlord.  

PROVIDED THAT:  

The company shall pay the rental to Landlord within maximum thirty days to the  receipt by the Company provided that in calculating the rental payable by the  Company to the Landlord pursuant to this sub-clause the Company shall be entitled to  deduct: 

1. Such commission as shall be payable to the Company pursuant to the provisions of  clause 3(e) hereof at 10% of full management. 
2. Such sums as may have been expended by the Company in recovering rentals due  in respect of the property 
3. The landlord HEREBY CONVENANTS WITH THE COMPANY:  
   A) To pay the Company the agreed fee for the services selected and remitted to the  Landlord pursuant clause 2(e) hereof 
   B) To assist the company in all respects in procuring tenants of the Property and to  notify the Company of all enquiries relating to the property received by the Landlord
   C) Not to assign or purport to assign this Agreement without the consent of the  Company 
   D) To reimburse the Company for the expenditure set out preceding clause
   E) That the Landlord is the owner of the property and is entitled to let the same and  has informed their lenders and the Inland Revenue of their intention to let the Property  and to be responsible for all taxation in respect of the letting. If your interest in the  property is leasehold your lease may require you to obtain written consent from your  landlord prior to sub letting 
   F) The Landlord must notify the Building Insurance Company explaining his/her  intention to let. Information on Building and Contents Insurance can be obtained from  the Company’s office.  
4. IT IS FURTHER AGREED AND DECLARED BY AND BETWEEN the  parties as follows:  
   A) The Company shall not be liable for any loss of rental income howsoever caused.  However it shall do its utmost to recover any monies owing but all expenses incurred  by the company shall be paid by the Landlord 
   B) The Landlord is responsible for legal fees when recovering loss of Rent or  Property. Should there be any other reasons to obtain the service of a solicitor or other  professional adviser all cost incurred will be paid by the Landlord 
   C) Nothing is this agreement contained shall constitute a partnership between the  Company and the Landlord
   D) This agreement shall be terminated at the option of the Company and if the  Landlord shall enter into Liquidation whether compulsory or voluntary or shall suffer  the appointment to a receiver of being an individual shall become bankrupt or make  any arrangement with their creditors 
   E) There shall be no obligation upon the Company to account to the Landlord for any  deposit received by the Company paid by Tenants in respect of the Property  PROVIDED THAT the Company shall retain the deposits in a separate trust account  during the period in such manner as the company sees fit  
   F) An administration charge equivalent to one month gross rent will be paid by the  Landlord together with any legal fees occurred recovering the administration charge,  if the Landlord withdraws from this agreement after the tenant is secured. Should a  premium lease be required whereby a tenant pays the whole rent in advance our fees  will be payable in full at the outset of the tenant termination of contract. 
   G) The company accepts no liability as a result of any loss, damage, or demand  arising directly or in-directly from the actions of the Tenants whether caused  deliberately or accidentally 
   H) In the event that the tenant who has been introduced to the landlord by the  Company. The Company will look to the original landlord of the property for the  letting commission due for the introduction of the tenant for however long the same tenancy lasts. Whether the subsequent extension of the initial terms are negotiated by  the Company or their representatives or by the landlord (old or new) or any other  persons or agents, the minimum letting commission to be charged to the landlord will  be £1000.  
   I) The Rent is paid by the tenant or any other parties then, the Landlord will only  receive monies once payment has been made to the Company.  
   
   
5. NOTICES: Notices given by one party to the other shall be valid if sent to the  email address specified in this document. 
   A) That either party giving notice stated provided that the party is in default or breach  of the conditions herein stated provided that the party in default and upon such  remedy this Agreement would continue 
   B) The Company may terminate the contract by giving one month’s notice. The  Landlord may terminate contract by giving six months notice when property is  tenanted, at any other time one month’s notice would be sufficient. The contract shall  remain in force until terminated by either party.  

6) The Landlord is liable for any requirements laid down by the Local Authority or  of any other statutory bodies and he acknowledges that the company must comply with the Regulations and requirements of such bodies.  
A) Fire & Safety Regulations: – The Landlord is solely responsible for the safety of  any furniture that is supplied to the Property in accordance with the Furniture and  Furnishing (Fires Safety) regulations 1988.  
B) Electrical Equipment Regulations: – The Landlord must also ensure that the  electrical equipment supplied must meet the Electrician Equipment (Safety) Regulations1994, and accepts all responsibility for such appliance and shall produce  the appropriate certificates.  
C) Gas Safety Regulations: – The gas (installation and use) regulations 1994 came  into force on 31st October 1994 and apply to all domestic properties. These  regulations compel Landlords to have all gas equipment safety checked annually by  qualified persons only and to keep records of work carried out on the appliances. The Landlord hereby warrants to the agent that he agrees to undertake the responsibility  for the safety checks on all gas equipment in the property to be let and to keep records  in accordance with the gas safety regulations 1994.  

7. Deposit
   If a deposit is to be taken, The Landlord agrees to hold the security deposit as a  Stakeholder and to join one of the three government schemes as advised below.
   
   The free custodial scheme which is operated by Computer share. They can be found  on the web at www.Depositprotection.com or can be contacted by telephone on  0330303 0030. 

8. Energy Performance Certificate Energy Performance Certificate is a requirement for the letting of any property after  1st October 2008 and will be valid for 10 years. Citispace Ltd can arrange for the  Assessment and Certification of Client properties by our fully qualified DEA  Assessor.